Privacy Policy

1. Introduction

Scout a Model Platform (“we”, “us”, or “our") provides scouting software for modeling agencies. This Privacy Policy describes how we collect, use, store, share and protect personal information when you use our website and services.

2. Information we collect

• Account information: name, email address, company name and role when you register or are invited to an agency workspace.
• Applicant information: name, contact details, date of birth, measurements, photos, videos, portfolio links, social media handles and any other information submitted through intake forms.
• Usage information: log data, device and browser type, IP address, pages visited and actions taken within the platform.
• Communications: messages, emails and notes sent through or integrated with the platform.

3. How we use information

We use personal information to:

• Provide, operate and improve the Scout a Model platform.
• Enable agencies to review, vote on and manage applicant pipelines.
• Send transactional emails such as confirmations, reminders and notifications.
• Maintain security, prevent fraud and enforce our Terms of Service.
• Comply with legal obligations.

4. Data sharing

We do not sell personal information. We share data only with the agency workspace that collected it, our hosting and email service providers, and when required by law or to protect our rights.

5. Data retention

We retain personal information for as long as the agency workspace remains active or as needed to provide services. Agencies can request deletion of applicant data in accordance with their own retention policies and applicable law.

6. Security

We use industry-standard technical and organizational measures to protect data, including encryption in transit, access controls and regular security reviews. No method of transmission over the internet is completely secure, however.

7. Your rights

Depending on your location, you may have the right to access, correct, delete or restrict processing of your personal information. To exercise these rights, contact the agency that collected your data or reach us at the address below.

8. Cookies

We use cookies and similar technologies to keep you signed in, remember preferences and understand how the platform is used. You can manage cookies through your browser settings.

9. Changes to this policy

We may update this Privacy Policy from time to time. We will post the revised version with a new effective date and, where appropriate, notify users.

10. Contact us

If you have questions about this Privacy Policy or our data practices, please contact us at privacy@scoutamodel.com.